Wednesday, 20 July 2011

Sunday, 17 July 2011

The Professional Bookkeeper for your Business

There have been a number of changes in the last 12 months affecting business and bookkeepers. While there are many bookkeepers available in the current market you should ensure that the one you choose complies with the following:
·         They hold the relevant certifications and qualifications.
  Are they a registered Business Activity Statement (BAS) Agent?
 Do they hold a certificate IV in finance or higher, such as an Associate Diploma of Accounting. 
   Do they hold professional indemnity insurance?
·         They are able to provide you with the information that you require in a timely manner. For example if you have a bookkeeper who works alone and has one hundred clients can you be sure that they will provide your business with sufficient attention.
·         They are available when you need them. Not all bookkeepers work outside of 9-5 standard office hours, so you may want a bookkeeper who is available on weekends or after hours.

Qualified Bookkeepercan provide you with information that will highlight any areas that require investigation and change and will ensure that those debts are collected on a regular basis. From 1 July 2011 all Registered BAS Agents are required to hold adequate professional indemnity insurance. This assists in providing insurance for not only the registered BAS agent but also for their clients. One of the major causes of business failure is the lack of understanding of the financial information that is provided to the business owner and the lack of cash flow management.
A bookkeeper should be enquiring of the business what sort of information they are looking for and providing specific reports relating to those requirements. For example a business that relies on cash will need to have cash reports more regularly than one that may have a large cash surplus.

These Bookkeeping processes include

·         Data entry of creditors and debtors invoices and ensuring they are reconciled.
·         Processing of payrolls and accounting for and processing Superannuation Guarantee payments, including any salary sacrifice arrangements.
·         Preparation of accounts for year end to enable the accountant to prepare tax returns, including the reconciliation and preparation of PAYG Summaries.
·         Preparation of budgets, including cash flow and monitoring on a regular basis.
·         Preparation and lodgement of BAS statutory requirements.
Providing your client with the relevant financial information will ensure they can make informed business decisions in a timely manner. Providing a Profit report six months after the event is irrelevant and will not assist the business.

These changes relating to bookkeepers ensures that the bookkeeper you contract to undertake your financial processing and reporting holds the relevant qualifications and certifications. It also means that they are up to date with the latest changes in legislation. The changes to the legislation make bookkeepers accountable for their actions and bring them into a more professional business field. 

Tuesday, 29 March 2011


Amongst all the tools a business must have in order to survive and achieve success is information in regards to the financial situation of the company and statistics reveal it is often too late before the majority of businesses realise the importance of utilising this tool.
APR Bookkeeping stemmed from a need that was considered missing in the financial processing systems currently available to small and medium businesses. From the many years of experience in the accounting field Susanne Bruen founded APR to assist small businesses to grow and understand the financial information that they receive. APR provides to their clients up to date information relevant to small and medium businesses.
As the rising cost of professional Accountants escalates many of these businesses find it hard to maintain or afford professional assistance and advice to suit their individual business structure, therefore not keeping up to date on their financial situation including cash flow, new regulations such as changes to BAS legislation and employee related legislation.
Small and medium business owners  may find they are not receiving the attention they need which can restrict their growth and competitiveness in their chosen industry when they are unable to make informed financial decisions.
APR Bookkeeping offers services tailor made to suit a wide range of businesses
including professional, e-commerce, construction, medical, retail amongst others that the founder of APR has been involved with over her professional career.
Susanne Bruen has over 20 years experience in the field of Accounting. She holds all the qualifications and registrations that are required by legislation.
                Qualifications and Registrations held are as follows:
§  Associate Diploma of Business Accounting.
§ (required by Tax Agents Board is a Certificate IV of Bookkeeping, The Associate Diploma is a higher qualification than a Certificate IV)
§  Justice of the Peace Qualified (Queensland)
§  Professional Indemnity Insurance Policy
§  Education requirements of the Australian Taxation Board.
§  BAS Agent. (required by the Australian Taxation Board. 
§  Associate Member of Institute of Public Accountants  (IPA)

All our clients sign a client agreement to protect their interests and the interests of APR. Our client agreements specify the work that will be undertaken, the fees charged for that work and payment terms.
APR holds Professional Indemnity Insurance covering the clients and providing peace of mind. It is a requirement that Qualified Bookkeepers hold professional indemnity insurance by the Australian Taxation Board.To read more about the legislative requirements of a bookkeeper service click the following link.  
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